Hingley Consulting Ltd - Privacy policy

This privacy notice tells you what to expect us to do with your personal information.

•             Contact details

•             What information we collect, use, and why

•             Lawful bases and data protection rights

•             Where we get personal information from

•             How long we keep information

•             Who we share information with

•             Sharing information outside the UK

•             How to complain

Contact details

Website

Please complete the Contact form on this website.

Post

7 Bell Yard, London, WC2A 2JR, GB

What information we collect, use, and why

We collect or use the following information to provide and improve products and services for clients:

•             Names and contact details

We collect or use the following personal information for information updates or marketing purposes:

•             Names and contact details

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
• Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
• Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to provide and improve products and services for clients are:

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Our lawful bases for collecting or using personal information for information updates or marketing purposes are:

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Where we get personal information from

• Directly from you

How long we keep information

• For 6 years from the end of the last company financial year that the information relates to, or as required by HMRC for contracts and invoices.

Who we share information with

Data processors

• Docusign.  This data processor does the following activities for us: Electronically signing contracts with clients.  Please see https://www.docusign.com/privacy

• FreeAgent.  This data processor does the following activities for us: Invoicing clients.  Please see https://www.freeagent.com/privacy/freeagent-and-gdpr-compliance/

Sharing information outside the UK

Where necessary, our data processors will share personal information outside of the UK. When doing so, they comply with the UK GDPR, making sure appropriate safeguards are in place.

For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.

Organisation name: Docusign

• Category of recipient: Client contracts - electronic signatures
  
• Country the personal information is sent to: EU countries (Ireland/Netherlands/France/Germany) as Docusign utilises multiple secure data centers for the Signature service for the European region.
  
• How the transfer complies with UK data protection law: Binding Corporate Rules

Organisation name: FreeAgent

• Category of recipient: Client invoicing
  
• Country the personal information is sent to: Ireland. FreeAgent data is held securely in data centres located in Ireland. These data centres meet the strictest security standards, including ISO 27001, 27017 and 27018 certification, and comply with the EU General Data Protection Regulation (GDPR).
  
• How the transfer complies with UK data protection law: UK and EU GDPR

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:         

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

20 July 2025